Step 1: Complete & Submit Application
You must submit a completed Bay Restoration Grant Application to the St. Mary’s County Health Department by mail to the Environmental Health Division at P.O. Box 316, Leonardtown, MD 20650, or by email to smchd.env@maryland.gov.
Step 2: Application is Reviewed
The application is reviewed, and based on available septic records, either a site visit by the area Environmental Health Specialist or a septic evaluation will be required. Applicants will be notified by mail about what will be required for their property.
Step 3: Income Tax Verification
If funds are available, the Health Department will evaluate the owner’s federal income tax records to determine the percent eligibility for the program. For non-commercial properties, a copy of the federal income tax return for each individual listed on the deed must be provided to the Health Department for review and qualification for the program. Commercial, business-owned properties may be eligible for up to 75% funding while trusts and estates will be limited to 50% funding.
Step 4: Select BAT Unit & Complete Vendor Contract
You must select a Best Available Technology (BAT) Unit from the list of field-verified, fixed-cost units that are approved by the Maryland Department of the Environment for installation with the use of BRF funds. These vendors have been field tested and verified, and have a predetermined grant allowance. All additional costs not covered by the grant award are the responsibility of the property owner. It is recommended that property owners contact the vendors to determine which BAT might best suit their needs. Electrical consumption varies between BATs and should be taken into consideration prior to purchase. The property owner may choose any of the pre-approved technologies and must contact the vendor directly. A signed contract between the property owner, licensed septic contractor and the chosen vendor must be submitted to the Health Department.
Step 5: Sign and Return the Bay Restoration Fund Grant Agreement
A grant award package which includes the BRF Agreement and Easement document will be mailed upon review of the federal tax return and vendor contract. The agreement is a legal document that must be recorded in County Land Records against the owner’s property deed. A signed and recorded copy of the document must be returned to the Health Department within 30 days of the date on the award letter.
Step 6: Schedule Installation
The owner will be notified of the approved grant amount and further instructions on installing the BAT. No change orders will be accepted, and the award amount will only be available for reimbursement for 90 days after the Agreement and Easement have been recorded. Any BATs installed prior to the award of the grant will not be eligible for grant funding.
Local Permitting Requirements:
All work on the septic system must be permitted and inspected through the Office of Environmental Health. The licensed septic contractor is responsible for obtaining all appropriate permits and paying all required fees prior to the start of installation. The Agreement and Easement document must be completed and recorded prior to the start of installation. Permit and recordation fees are not eligible for BRF funding.
Step 7: Vendor or Contractor Payment
The selected contractor or approved vendor must submit an invoice to the Health Department for payment. Payment will be made to the approved contractor or vendor based on the grant award.
